Privacy Policy

Effective Date: March 27th, 2026

At NinaDz Virtual Assistant (“we,” “us,” or “our”), we respect your privacy and are committed to protecting the personal information you share with us through our website.

This Privacy Policy explains what information we collect, how we use it, when we may share it, and your choices regarding your information.

Information We Collect

We may collect personal information that you voluntarily provide through our website, including:

  • Your name

  • Email address

  • Phone number

  • Business name

  • Details you provide in contact forms, inquiry forms, scheduling requests, or message fields

We may also collect certain technical information automatically when you visit the website, such as:

  • IP address

  • Browser type

  • Device type

  • Pages visited

  • Time spent on the site

  • Referring website or source

How We Collect Information

  • We collect information in the following ways:

  • When you fill out a contact or inquiry form

  • When you email us directly

  • When you book or request a consultation

  • When you subscribe to updates or marketing emails, if offered

  • Through cookies and similar technologies used by the website platform and analytics tools

Why We Collect Your Information

  • We use your information to:

  • Respond to inquiries and communicate with prospective or current clients

  • Provide information about our virtual assistant services

  • Schedule consultations or discovery calls

  • Deliver services and support

  • Improve website functionality and user experience

  • Monitor site traffic and performance

  • Send updates or marketing communications, where permitted and where you have chosen to receive them

How We Use and Share Information

We do not sell your personal information.

We may share your information only as needed with trusted third-party service providers that help us operate the website or run our business, such as:

  • Website hosting and form processing providers

  • Email service providers

  • Scheduling or calendar tools

  • Analytics providers

  • Payment processors, if applicable for invoicing or service payments

These third parties may process information only as needed to provide their services.

We may also disclose information if required to comply with applicable law, legal process, or to protect our rights and business.

Cookies and Analytics

Our website may use cookies and similar technologies to help the site function properly, remember preferences, and understand how visitors use the website.

These tools may collect information such as browser type, device information, pages viewed, and general usage patterns. You can usually control cookies through your browser settings. If a cookie banner is displayed on our site, you may also be able to manage your preferences there.

Email Communications

If you contact us or sign up to receive updates, we may send emails related to your inquiry, our services, or business updates.

You may opt out of marketing emails at any time by clicking the unsubscribe link in the email or by contacting us directly. We may still send non-marketing communications related to ongoing client work or requested services.

Data Retention

We retain personal information only for as long as reasonably necessary to:

  • Respond to inquiries

  • Provide services

  • Maintain business records

  • Comply with legal, tax, accounting, or contractual obligations

When information is no longer needed, we will delete it or retain only what is necessary for legitimate business or legal purposes.

Data Security

We take reasonable administrative, technical, and organizational measures to protect the information you submit through our website. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

Your Rights and Choices

Depending on where you live, you may have rights regarding your personal information, including the right to:

  • Request access to the personal information we have about you

  • Request correction of inaccurate information

  • Request deletion of your personal information

  • Withdraw consent for certain processing, where applicable

  • Opt out of marketing communications

To make a privacy-related request, please contact us using the information below.

Third-Party Links

Our website may contain links to third-party websites or services. We are not responsible for the privacy practices, content, or security of those third-party sites. We encourage you to review their privacy policies before providing personal information.

Children’s Privacy

Our website and services are intended for adults and business clients. We do not knowingly collect personal information from children under 13. If we learn that we have received personal information from a child under 13 without appropriate consent, we will delete it.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, website practices, or legal obligations. When we do, we will revise the Effective Date at the top of this page.

Contact Us

If you have questions about this Privacy Policy or would like to make a request regarding your personal information, please contact:

NinaDz Virtual Assistant
Brunilda (Nina) Diaz
contact@ninadzvirtual.com